Exhibitor FAQs

In This Section:


How much is boothspace? Booths Standard (10 x 10) $1,950 Corner (10 x 10) $2,200 End-cap (10 x 20) $4,750 Peninsula (10 x 20) $4,750 Island (20 x 20) $8,800 Prices do not include registration fees. Prices are subject to exhibitor booking hotel nights in RCMA room block.
How much is registration? Exhibitor/Booth Staff Registration $795 member $995 non-member Exhibitors must register in a booth in order to attend Emerge.
When is move-in and move-out? Move-in Monday, January 6, 8:00 am - 6:00 pm Move-out Wednesday, January 9, 4:30 - 7:00 pm. (All materials must be removed by 7:00 pm)
What is the cancelation policy? CANCELATION POLICY Booths - All requests for cancelation of exhibit space must be submitted in writing to RCMA before December 13, 2024. Refunds will not be made unless space is resold to another Exhibitor by RCMA. Cancelations after December 13^th or failure to occupy the space during Emerge, for any reason are not refundable. Registrations - The individual registration fee will be refunded in full if the cancelation is received in writing to RCMA on or before December 13, 2024. No refunds will be given after this date. All requests must be in writing.
How do I order items for my booth? Please see the Exhibitor Service Kit. A link to that kit will be emailed to each booth holder by Fern (our official show decorator.)
Where do I ship my booth materials to? Please see the Exhibitor Service Kit. A link to that kit will be emailed to each booth by Fern (our official show decorator.)
How will the Exchange work this year? Emerge 2025 will include two open trade show times called the Exchange. The Exchange is scheduled for Tuesday morning from 10:00 AM - 12:30 PM and Wednesday afternoon, 2:00 - 4:30 PM Both days will see planners visiting suppliers in their booths. Planners will interact with suppliers at their own pace. Hosted Planners are asked to visit with a minium of 10 exhibitors each day. For further networking opportunities, log into the Attendee Service Center after registering and access the "Networking" link. This link gives you the opportunity to research all planner attendees ahead of the event by reviewing their profile details or reading the RFP they've uploaded (required of hosted planners only.) Although there are no formal appointments this year, you can reach out through the software and set an informal time to meet. An instructional video will be sent later this Fall.
How do I donate leftover items from my booth? If you’d like to donate items from your exhibit space at the conclusion of the trade show on Wednesday afternoon, please email a list of desired items to djones@rcmaweb.org. Items which can be accepted are: Furniture Plants Carpet TVs Branded promotional items (tchotchkes) Apparel (branded t-shirts, etc.) Packaged food items If you have other items not listed, please contact us via the email link above for inquiry. All of these items will be collected and distributed to a local Phoenix charity. You’ll be sent additional instructions for preparing your donated items and instructions for pick-up on Wednesday afternoon.
What are the official Phoenix hotels for suppliers? Exhibitor/Booth Staff Hotel Rooms Single rate of $239/nt - tax rate of 12.57% Hyatt Regency Phoenix Renaissance Phoenix Downtown Sheraton Phoenix Downtown HOTEL CUTOFF DATE: December 13, 2024 The link to make hotel reservations is ONLY found in your registration confirmation email. Once you are individually registered for Emerge, you will receive a registration confirmation with the link to make hotel reservations. ATTENTION: HOUSING SCAM ALERT Once you are registered for Emerge 2025, you will receive a confirmation email with the link to make hotel reservations in our block. Should an outside organization contact you to assist with this process, please do not book any hotel rooms with them. RCMA has not contracted with any outside group to assist in this process. No one from the hotel will contact you directly to make reservations.
How do I get from the airport to my hotel? Coming Soon
What is the "Free Night" on Tuesday? This is an opportunity for you to "host" various planners for a time of networking and dinner. If you opt to go out on your own, the Phoenix downtown area offers lots of premium restaurants within walking distance of the hotels.
Should I attend the Supplier Orientation on Monday? Supplier Orientation: This high-energy session will provide an overview of your coming encounter as well as a Q&A session. Make plans to join all suppliers on Monday at 4:00 - 5:00 pm.
How should I dress? Temperatures in Phoenix are varied. Average January range is lows at night in the mid 40's and mid 60's during the day. For our daily sessions, business casual attire is appropriate.
Is there a mobile app for Emerge? Yes, there is a mobile app. You'll receive a a notice with instructions for downloading and utilizing its features closer to the event.
Is there an age restriction for attendees? All Emerge conference activities and trade shows are restricted to those persons over the age of 18.
How do I access a list of planner attendees? Attendee Planner List The Planner Attendee List will be emailed to all booth holders and booth staff on December 3rd and December 31st. Attendee List SCAM The Emerge 2025 planner list is NOT for sale anywhere. Those approaching you to purchase the list are scammers. The planner list is only available through RCMA.

Booths
Standard (10 x 10) $1,950
Corner (10 x 10) $2,200
End-cap (10 x 20) $4,750
Peninsula (10 x 20) $4,750
Island (20 x 20) $8,800

Prices do not include registration fees.
Prices are subject to exhibitor booking hotel nights in RCMA room block.

How much is registration?

Exhibitor/Booth Staff Registration
$795 member
$995 non-member

Exhibitors must register in a booth in order to attend Emerge.

When is move-in and move-out?

Move-in
Monday, January 6, 8:00 am - 6:00 pm

Move-out
Wednesday, January 9, 4:30 - 7:00 pm. (All materials must be removed by 7:00 pm)

What is the cancelation policy?

CANCELATION POLICY

Booths - All requests for cancelation of exhibit space must be submitted in writing to RCMA before December 13, 2024. Refunds will not be made unless space is resold to another Exhibitor by RCMA. Cancelations after December 13^th or failure to occupy the space during Emerge, for any reason are not refundable.
Registrations - The individual registration fee will be refunded in full if the cancelation is received in writing to RCMA on or before December 13, 2024. No refunds will be given after this date. All requests must be in writing.

How do I order items for my booth?

Please see the Exhibitor Service Kit. A link to that kit will be emailed to each booth holder by Fern (our official show decorator.)

Where do I ship my booth materials to?

Please see the Exhibitor Service Kit. A link to that kit will be emailed to each booth by Fern (our official show decorator.)

How will the Exchange work this year?

Emerge 2025 will include two open trade show times called the Exchange. The Exchange is scheduled for Tuesday morning from 10:00 AM - 12:30 PM and Wednesday afternoon, 2:00 - 4:30 PM

Both days will see planners visiting suppliers in their booths. Planners will interact with suppliers at their own pace. Hosted Planners are asked to visit with a minium of 10 exhibitors each day.

For further networking opportunities, log into the Attendee Service Center after registering and access the "Networking" link. This link gives you the opportunity to research all planner attendees ahead of the event by reviewing their profile details or reading the RFP they've uploaded (required of hosted planners only.) Although there are no formal appointments this year, you can reach out through the software and set an informal time to meet. An instructional video will be sent later this Fall.

How do I donate leftover items from my booth?

If you’d like to donate items from your exhibit space at the conclusion of the trade show on Wednesday afternoon, please email a list of desired items to djones@rcmaweb.org.

Items which can be accepted are:
Furniture
Plants
Carpet
TVs
Branded promotional items (tchotchkes)
Apparel (branded t-shirts, etc.)
Packaged food items

If you have other items not listed, please contact us via the email link above for inquiry.

All of these items will be collected and distributed to a local Phoenix charity.

You’ll be sent additional instructions for preparing your donated items and instructions for pick-up on Wednesday afternoon.

What are the official Phoenix hotels for suppliers?

Exhibitor/Booth Staff Hotel Rooms
Single rate of $239/nt - tax rate of 12.57%
Hyatt Regency Phoenix
Renaissance Phoenix Downtown
Sheraton Phoenix Downtown

HOTEL CUTOFF DATE: December 13, 2024

The link to make hotel reservations is ONLY found in your registration confirmation email.

Once you are individually registered for Emerge, you will receive a registration confirmation with the link to make hotel reservations.

ATTENTION: HOUSING SCAM ALERT
Once you are registered for Emerge 2025, you will receive a confirmation email with the link to make hotel reservations in our block. Should an outside organization contact you to assist with this process, please do not book any hotel rooms with them. RCMA has not contracted with any outside group to assist in this process. No one from the hotel will contact you directly to make reservations.

How do I get from the airport to my hotel?

Coming Soon

What is the "Free Night" on Tuesday?

This is an opportunity for you to "host" various planners for a time of networking and dinner.

If you opt to go out on your own, the Phoenix downtown area offers lots of premium restaurants within walking distance of the hotels.

Should I attend the Supplier Orientation on Monday?

Supplier Orientation: This high-energy session will provide an overview of your coming encounter as well as a Q&A session. Make plans to join all suppliers on Monday at 4:00 - 5:00 pm.

How should I dress?

Temperatures in Phoenix are varied. Average January range is lows at night in the mid 40's and mid 60's during the day.

For our daily sessions, business casual attire is appropriate.

Is there a mobile app for Emerge?

Yes, there is a mobile app. You'll receive a a notice with instructions for downloading and utilizing its features closer to the event.

Is there an age restriction for attendees?

All Emerge conference activities and trade shows are restricted to those persons over the age of 18.

How do I access a list of planner attendees?

Attendee Planner List
The Planner Attendee List will be emailed to all booth holders and booth staff on December 3rd and December 31st.

Attendee List SCAM
The Emerge 2025 planner list is NOT for sale anywhere. Those approaching you to purchase the list are scammers. The planner list is only available through RCMA.