Exhibitor FAQs

In This Section:


How much is boothspace? Booths Standard (10 x 10) $1,900 Corner (10 x 10) $2,150 End-cap (10 x 20) $4,300 Island (20 x 20) $8,600 Prices do not include registration fees. Prices are subject to exhibitor booking hotel nights in RCMA room block.
How much is registration? Exhibitor/Booth Staff Registration $595 member $895 non-member (Exhibitors must be registered in a booth in order to attend any part of Emerge.)
When is move-in and move-out? Move-in Tuesday, January 24, 8:00 am - 6:00 pm Move-out Thursday, January 26, 4:45 - 7:00 pm. (All materials must be removed by 7:00 pm)
What's the cancellation policy? Cancellation Policy Registration Refund: Full refund if cancelled by December 31, 2022. No refunds after that. (request must be in writing) Boothspace Refund: Refunds will not be made unless space is resold to another exhibitor by RCMA. (request must be in writing)
How do I order items for my booth? Please see the Exhibitor Service Kit. A link to that kit will be emailed to each booth holder in November by Fern (our official show decorator.)
Where do I ship my booth materials to? Please see the Exhibitor Service Kit. A link to that kit will be emailed to each booth holder in November by Fern (our official show decorator.)
How will the Exchange work this year? Emerge 2023 will include two open tradeshow times called the Exchange. The Exchange is scheduled for Wednesday morning from 10:00 AM - 12:30 PM and Thursday afternoon, 2:30 - 4:45 PM Both days will see planners visiting suppliers in their booths. Planners will interact with suppliers at their own pace. Hosted Planners are asked to visit with a minium of 10 exhibitors each day. For further networking opportunities, log into the Attendee Service Center after registering and access the "Networking" link. This link gives you the opportunity to research all planner attendees ahead of the event by reviewing their profile details or reading the RFP they've uploaded. (required of hosted planners only.) Although there are no formal appointments this year, you can reach out through the software and set an informal time to meet.
How do I donate leftover items from my booth? If you’d like to donate items from your exhibit space at the conclusion of the tradeshow on Thursday afternoon, please email a list of desired items to djones@rcmaweb.org. Items which can be accepted are: Furniture Plants Carpet TVs Branded promotional items (tchotchkes) Apparel (branded t-shirts, etc.) Packaged food items If you have other items not listed, please contact us via the email link above for inquiry. All of these items will be collected and distributed to one of 3 local organizations: City of Chattanooga: Office of Homelessness and Supportive Housing Chambliss Center for Children Chattanooga Community Kitchen You’ll be sent additional instructions for preparing your donated items and instructions for pick-up on Thursday afternoon.
What are the official Chattanooga hotels for suppliers? Exhibitor/Booth Staff Hotel Rooms Chattanooga Marriott/Downtown - $179/nt The Chattanoogan Hotel, Curio Collection by Hilton - $169/nt The Read House Historic Inn and Suites - $169/nt 17.25% tax Hotel cutoff is January 9, 2023 The link to make hotel reservations is ONLY found in your registration confirmation email. Once you are individually registered for Emerge, you will receive a registration confirmation with the link to make hotel reservations. ATTENTION: HOUSING SCAM ALERT Once you are registered for Emerge 2023, you will receive a confirmation email with the link to make hotel reservations in our block. Should an outside organization contact you to assist with this process, please do not book any hotel rooms with them. RCMA has not contracted with any outside group to assist in this process. The "Convention Housing Authority/Expo Services" is a well-know scam and has had many complaints filed against them. They have attempted to poach the room block for which RCMA has contracted in the past.
How do I get from the airport to my hotel? The Chattanooga Tourism Co. will provide complimentary Airport Shuttle service for everyone attending Emerge on the following days and times: Hotel transportation for Arrivals Monday, January 23, 2023: 10:00 am – 12:30 am Tuesday, January 24, 2023: 10:00 am – 12:30 am The complimentary Airport Shuttle service will pick up once per hour, at the top of the hour on Monday, January 23^rd and Tuesday, January 24^th from 10:00am until 12:30am. Any flights arriving near 12:00am, the last shuttle will depart at 12:30am. Board the Airport Shuttle buses as you exit the Airport heading to Ground Transportation, through the Baggage Claim area All designated airport shuttles for Emerge will provide complimentary transportation to each Emerge hotel: Chattanooga Marriott, The Read House Hotel, The Westin Chattanooga and the Chattanoogan Hotel You will see a Chattanooga Ambassador and welcome station at the bottom of the escalator, before heading to Baggage Claim. Stop by to chat and ask questions, if needed. Return Airport Transportation for *Departures* Friday, January 27, 2023: 4:00 am – 2:00 pm The complimentary Airport Shuttle service will pick-up at each of the participating Emerge hotels for departure flights, on Friday, January 27^th beginning at 4:00am. At this start time, transportation will be stationed outside of each hotel at the designated pick-up area: Bus 1: Chattanooga Marriott (11^th Street entrance) Bus 2: Chattanoogan Hotel (Broad Street entrance) Bus 3: Read House Hotel (M L King Blvd. entrance) + Westin Chattanooga (Pine Street) Shuttle Buses will continue Airport Shuttle services every hour, with the last departure pick-up at 2:00 pm
What is the "Free Night" on Wednesday? This is an opportunity for you to "host" various planners for a time of networking and dinner. If you opt to go out on your own, Chattanooga offers lots of premium restaurants within walking distance of the hotels.
Should I attend the Supplier Orientation on Tuesday? Supplier Orientation: This high-energy session will provide an overview of your coming encounter as well as a Q&A session. Make plans to join all suppliers on Tuesday at 4:00 - 5:00 pm.
How should I dress? Temperatures in Chattanooga in January range in lows at night around 33 and 50 during the day. For our daily sessions, business casual attire is appropriate.
Is there a mobile app for Emerge? Yes, there is a mobile app. You'll receive a a notice with instructions for downloading and utilizing its features closer to the event.
Is there an age restriction for attendees? All Emerge conference activities and trade shows are restricted to those persons over the age of 18.
How do I order an attendee list? When you register booth staff for the event, the option will appear, " I want to order an attendee list" for $65. Mark that box and the amount will be added to the total at checkout. If you have already purchased booth space or registered, simply log back in and click thru the screens. Mark "Yes, I want to order an attendee list" for $65 and checkout. The Planner Attendee List will be emailed to you in early January.

Booths
Standard (10 x 10) $1,900
Corner (10 x 10) $2,150
End-cap (10 x 20) $4,300
Island (20 x 20) $8,600

Prices do not include registration fees.
Prices are subject to exhibitor booking hotel nights in RCMA room block.

How much is registration?

Exhibitor/Booth Staff Registration
$595 member
$895 non-member
(Exhibitors must be registered in a booth in order to attend any part of Emerge.)

When is move-in and move-out?

Move-in
Tuesday, January 24, 8:00 am - 6:00 pm

Move-out
Thursday, January 26, 4:45 - 7:00 pm. (All materials must be removed by 7:00 pm)

What's the cancellation policy?

Cancellation Policy

Registration Refund: Full refund if cancelled by December 31, 2022. No refunds after that. (request must be in writing)

Boothspace Refund: Refunds will not be made unless space is resold to another exhibitor by RCMA. (request must be in writing)

How do I order items for my booth?

Please see the Exhibitor Service Kit. A link to that kit will be emailed to each booth holder in November by Fern (our official show decorator.)

Where do I ship my booth materials to?

Please see the Exhibitor Service Kit. A link to that kit will be emailed to each booth holder in November by Fern (our official show decorator.)

How will the Exchange work this year?

Emerge 2023 will include two open tradeshow times called the Exchange. The Exchange is scheduled for Wednesday morning from 10:00 AM - 12:30 PM and Thursday afternoon, 2:30 - 4:45 PM

Both days will see planners visiting suppliers in their booths. Planners will interact with suppliers at their own pace. Hosted Planners are asked to visit with a minium of 10 exhibitors each day.

For further networking opportunities, log into the Attendee Service Center after registering and access the "Networking" link. This link gives you the opportunity to research all planner attendees ahead of the event by reviewing their profile details or reading the RFP they've uploaded. (required of hosted planners only.) Although there are no formal appointments this year, you can reach out through the software and set an informal time to meet.

How do I donate leftover items from my booth?

If you’d like to donate items from your exhibit space at the conclusion of the tradeshow on Thursday afternoon, please email a list of desired items to djones@rcmaweb.org.

Items which can be accepted are:
Furniture
Plants
Carpet
TVs
Branded promotional items (tchotchkes)
Apparel (branded t-shirts, etc.)
Packaged food items
If you have other items not listed, please contact us via the email link above for inquiry.

All of these items will be collected and distributed to one of 3 local organizations:
City of Chattanooga: Office of Homelessness and Supportive Housing
Chambliss Center for Children
Chattanooga Community Kitchen

You’ll be sent additional instructions for preparing your donated items and instructions for pick-up on Thursday afternoon.

What are the official Chattanooga hotels for suppliers?

Exhibitor/Booth Staff Hotel Rooms
Chattanooga Marriott/Downtown - $179/nt
The Chattanoogan Hotel, Curio Collection by Hilton - $169/nt
The Read House Historic Inn and Suites - $169/nt
17.25% tax

Hotel cutoff is January 9, 2023

The link to make hotel reservations is ONLY found in your registration confirmation email.

Once you are individually registered for Emerge, you will receive a registration confirmation with the link to make hotel reservations.

ATTENTION: HOUSING SCAM ALERT
Once you are registered for Emerge 2023, you will receive a confirmation email with the link to make hotel reservations in our block. Should an outside organization contact you to assist with this process, please do not book any hotel rooms with them. RCMA has not contracted with any outside group to assist in this process. The "Convention Housing Authority/Expo Services" is a well-know scam and has had many complaints filed against them. They have attempted to poach the room block for which RCMA has contracted in the past.

How do I get from the airport to my hotel?

The Chattanooga Tourism Co. will provide complimentary Airport Shuttle service for everyone attending Emerge on the following days and times:

Hotel transportation for Arrivals
Monday, January 23, 2023: 10:00 am – 12:30 am
Tuesday, January 24, 2023: 10:00 am – 12:30 am

The complimentary Airport Shuttle service will pick up once per hour, at the top of the hour on Monday, January 23^rd and Tuesday, January 24^th from 10:00am until 12:30am. Any flights arriving near 12:00am, the last shuttle will depart at 12:30am.

Board the Airport Shuttle buses as you exit the Airport heading to Ground Transportation, through the Baggage Claim area

All designated airport shuttles for Emerge will provide complimentary transportation to each Emerge hotel: Chattanooga Marriott, The Read House Hotel, The Westin Chattanooga and the Chattanoogan Hotel

You will see a Chattanooga Ambassador and welcome station at the bottom of the escalator, before heading to Baggage Claim. Stop by to chat and ask questions, if needed.

Return Airport Transportation for Departures
Friday, January 27, 2023: 4:00 am – 2:00 pm

The complimentary Airport Shuttle service will pick-up at each of the participating Emerge hotels for departure flights, on Friday, January 27^th beginning at 4:00am. At this start time, transportation will be stationed outside of each hotel at the designated pick-up area:

Bus 1: Chattanooga Marriott (11^th Street entrance)

Bus 2: Chattanoogan Hotel (Broad Street entrance)

Bus 3: Read House Hotel (M L King Blvd. entrance) + Westin Chattanooga (Pine Street)

Shuttle Buses will continue Airport Shuttle services every hour, with the last departure pick-up at 2:00 pm

What is the "Free Night" on Wednesday?

This is an opportunity for you to "host" various planners for a time of networking and dinner.

If you opt to go out on your own, Chattanooga offers lots of premium restaurants within walking distance of the hotels.

Should I attend the Supplier Orientation on Tuesday?

Supplier Orientation: This high-energy session will provide an overview of your coming encounter as well as a Q&A session. Make plans to join all suppliers on Tuesday at 4:00 - 5:00 pm.

How should I dress?

Temperatures in Chattanooga in January range in lows at night around 33 and 50 during the day.

For our daily sessions, business casual attire is appropriate.

Is there a mobile app for Emerge?

Yes, there is a mobile app. You'll receive a a notice with instructions for downloading and utilizing its features closer to the event.

Is there an age restriction for attendees?

All Emerge conference activities and trade shows are restricted to those persons over the age of 18.

How do I order an attendee list?

When you register booth staff for the event, the option will appear, " I want to order an attendee list" for $65. Mark that box and the amount will be added to the total at checkout.

If you have already purchased booth space or registered, simply log back in and click thru the screens. Mark "Yes, I want to order an attendee list" for $65 and checkout.

The Planner Attendee List will be emailed to you in early January.