| December 23, 2024 |
Deposits Due |
| January 8, 2025 |
Deadline for cancellation with Partial Refund |
| January 15, 2025 |
First Attendees List Sent |
| January 16, 2025 |
Exhibitor Logistics Webinar (Live) |
| February 13, 2025 |
Exhibitor Logistics Webinar (Live Replay) |
| February 19, 2025 |
For sponsorships that include a 3-5 minute speaking opportunity, deadline to submit speaker’s name, title, phone, email, and script |
| February 21, 2024 |
Deadline to purchase Exhibit Hall Game |
| March 7, 2025 |
Insertion order deadline for Final Program and Mobile App |
| March 14, 2025 |
Artwork deadline for Final Program and Mobile App (artwork plus URLs) |
| March 13, 2025 |
Exhibitor Logistics Webinar (Live Replay) |
| March 19, 2025 |
Deadline to be Included in On-Site Final Program and Signage |
| March 21, 2025 |
Deadline to submit form for giveaways including when they will be giving it away at their booth |
| April 2, 2025 |
Deadline to submit ICW Form |
| April 4, 2025 |
Collateral/Giveaway deadline to receive item at AAOE Office |
| April 9, 2025 |
Deadline to submit COI, proofs for bag inserts, sports activities at booth requests |
| April 16, 2025 |
Mobile App released to attendees |
| April 24, 2025 |
Deadline to Submit Paramount Order at Discounted Rates |
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