Exhibitor Cancellation Policy

1. Sponsorship and exhibit fees are non-refundable except as noted below.

2. If notice of cancellation is received by vendor within fifteen (15) days following signed agreement execution, but no later than 12 weeks prior to the conference, August 6, 2021 (whichever date occurs first).

3. If AAOE must pivot the in-person conference to an all-virtual event* within 60 days of the event start date, Sponsors / Exhibitors may either:

1. Apply their entire in-person sponsorship fee to a virtual sponsorship package.; or

2. Apply their entire in-person sponsorship fee to the 2022 AAOE Conference; or
3.  Request a refund of their in-person event sponsorship fee, less the pro-rata share of all costs and expenses incurred and committed by the Association.
4. Sponsorship and exhibit fees for a virtual event are non-refundable.
5. If attendance numbers at an in-person event are significantly impacted by circumstances beyond AAOE’s control, no refunds will be given. Our attendance expectations will be lower due to social distancing regulations/guidelines, and exhibitors should plan their spend around these expectations.

*If AAOE must pivot the in-person conference to an all-virtual event, virtual sponsorship opportunities will be provided to interested Exhibitors / Sponsors. A virtual conference would take place online, on a virtual platform inclusive of education and networking opportunities.