| January 9, 2019 | Full and final balances due to be included in booth draw |
| January 9, 2019 | Deadline for cancellation in writing to AAOE to receive partial refund |
| January 16, 2019 | Booth draw notices sent (fully paid exhibitors only) |
| January 23-24, 2019 | Booth draw |
| March 8, 2019 | Deadline to be included in on-site final program |