Important Dates

There are many dates to keep track of leading up to the 2018 Annual Conference! Mark these in your calendar so that your company takes advantage of all the exhibitor opportunities available and you can make the most of your time at conference.

To help you keep track of all these deadlines, email reminders of important deadlines will be sent to the exhibiting company's main contact. If your company is not receiving these emails or you are not sure who your main contact is, please reach out to Addy Kujawa, CAE, CEO at or 317-749-0625.

January 5, 2018 Full and final balances due
January 5, 2018 Deadline for cancellation in writing to AAOE to receive refund
January 10, 2018 Booth draw notices sent (fully paid exhibitors only)
January 18-19, 2018 Booth draw occurs
February 14, 2018 Exhibitor webinar
February 14, 2018 First pre-conference registration list and webinar recording provided
February 23, 2018 Deadline to be included in exhibit hall game
February 23, 2018 Deadline to be included in Final Program and purchase Final Program advertising
February 23, 2018 Deadline to purchase Discovery Presentation
March 7, 2018 Second pre-conference registration list provided
March 26, 2018 Deadline to purchase mobile app advertising
March 30, 2018 Lead retrieval, furniture, and A/V discount deadline
April 4, 2018 Third pre-conference registration list provided
April 6, 2018 Advance warehouse deadline
April 14-17, 2018 AAOE Annual Conference in Orlando at Hyatt Regency
April 18, 2018 Post-conference registration list provided


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